PRIVACY NOTICE & COOKIE POLICY
The company ORPEA, SA, with capital of €80 800 093,75 whose registered office is located at 12, rue Jean Jaurès 92800 Puteaux, registered with the RCS of NANTERRE under umber 301 160 750 (hereinafter referred to as « we » or « us » either or not in capital letters).
Reference in this notice to “personal data” means any information that identifies, or could reasonably be used to identify a living individual, either on its own or together with other information. In addition to this Privacy Notice, please also refer to our Terms and Conditions. Together these documents set out the basis on which any personal data will be processed by us.
HOW WE COLLECT YOUR PERSONAL DATA
As a website-based open innovation platform, we regularly receive personal data as part of our services. The personal data that we collect and process may include:
Personal data that you give us, including:
-Registration. We collect the mandatory information required to create your user account and to register for the services we provide on our website, meaning your name, email address, and password.
-Profile. You have choices about the information in your profile, such as, whether to provide your date of birth, title, photograph, country, education, professional skills, and employment preferences. You don’t have to provide additional information in your profile; but profile information helps you to get more from our services, like being identified by teams to participate in a challenge. If applicable, your profile will also show membership in a team(s).
-Messages, postings and uploads. We collect personal data from you when you provide, post or upload it to our website, such as when you register for a challenge, when you upload deliverables (e.g., documents, presentations, audio/video files) submitted as part of your participation in a challenge, when you chat or message with other members of the community, post announcements, or use public message boards.
-Technical information. We keep a record of any correspondence between you and us, such as information that you send when you report a problem with our website or service.
-Any other information relating to you which you may provide to us.
Information that we collect automatically from a third-party source, including:
Social Media Authentication Information. If you register on our website using social media authentication (such as Facebook, LinkedIn, Twitter, etc.), we will access certain personal data (e.g., name, email) from your social media profile according to the terms and conditions of those platforms.
Technical Information. When you visit our website we collect information relating to the devices you use and the networks to which you are connected. This technical information, includes your IP address, log-in information, bandwidth used, time of visit, browser type and version, browser plug-ins types and versions, operating system, information about your visit including the URL clickstream, download/upload errors, pages visited, page interactions, and other connection data held in our logs. We collect this information using different technologies, like cookies (see our Cookies Notice).
HOW LONG WE RETAIN YOUR PERSONAL DATA
We retain your personal data so long as you have an account. If you close your account, your personal data will be immediately deleted.
Information you have shared with others (e.g., through messages, chats or on message boards/walls) will remain visible after you close your account, but will be anonymized. Your profile may continue to be displayed in the services of others (e.g., search engine results) until the user refreshes their cache.
If your account is suspended or blocked, we will keep your data for a period of.
We may also retain your personal data for an additional period to the extent necessary to assert or defend against legal claims.
HOW WE USE YOUR PERSONAL DATA
We use your personal data to manage your profile and participation to the innovation challenge.
HOW WE SHARE YOUR PERSONAL DATA
We may share your personal data with our affiliates, for the purposes outlined in this Privacy Notice.
Profile. When you use our services, your profile is fully visible to all members of our community, such as challenge participants, mentors, jury members, and the company or organization that sponsors a challenge. Certain profile information (e.g., name, photo, community, etc.) can also be visible to others on or off our website (e.g., visitors to our website or users of third-party search engines).
Wall posts, messages and deliverables. When you post on a message board/wall, it can be viewed by all members of the community. You can send messages to team members, individual participants, challenge administrators or mentors. Deliverables pertaining to the challenge, can be viewed by other members of your team (if applicable), challenge administrators, jury members and team mentors.
Public challenges. Certain of our challenges are public, which allows the public to vote on the winning deliverables. In these cases, the public can view wall posts related to the challenge, individual and team profiles and deliverables pertaining to the challenge (presentations, audio/video files, etc.). Before participating in a public
challenge, you will be asked to consent to this information being made public. Please don’t participate in a public challenge, if you do not want to make this information public.
We also work with third parties who are recipients of your personal data, such as:
-the company that has sponsored a challenge, its administrators, mentors and jury members, or other persons to whom it has granted access to your personal data for the sole purpose of administering the challenge. We have entered data sharing arrangements with the companies with whom we co-organize a challenge to ensure compliance with data protection laws;
-social media platforms that may provide you with connecting services to use our website;
-our sub-contractors, who are technical (e.g., cloud computing platforms, data and content management and transmission systems, search engine providers, etc.) or analytics providers; and
-social media platforms who may advertise our services on their websites.
We only share your personal data with third parties in the following cases:
-where it is necessary to perform our services (e.g., providing your personal data to a partner company with whom we co-organize a challenge);
-to assist us in the improvement and optimization of our website by using analytics and search engines;
-it is explicitly requested by you (e.g., when registering through social media authentication);
-it is based on your consent and/or our legitimate interest (i.e. providing you with meaningful advertising);
-if we are required to do so by law or in a good faith belief that disclosure is reasonably necessary to respond to claims asserted against us, to comply with legal proceedings, in the framework of an investigation, or protect the rights, property or personal safety of [Company NameAgorize] or its members;
-if we sell or buy any business or assets, we may disclose your personal data to the prospective seller or buyer; and
-if all or part of our assets are acquired by a third party, your personal data may be included as transferred assets.
If you decide to share your personal data with us by using social media authentication, the latter’s privacy policies will apply to you. We do not control the collection or processing of your information by such platforms.
THE LEGAL BASIS FOR DATA PROCESSING
We collect, use and share the data that we have in the ways described above, necessary in the context of the execution of pre-contractual measures and the conclusion of the contract.
DIRECT MARKETING E-MAILS AND TARGETTED ADS ON SOCIAL MEDIA PLATFORMS
In accordance with applicable laws and where required with your consent, we may use the information you give us on our website for electronic direct marketing (e.g. receiving our newsletters, invitations to upcoming challenges or events and other communications that we think may interest you). You can withdraw your consent at any time by unticking the relevant box in your member account clicking on the unsubscribe link in each Agorize email, or contacting us at the details provided below.Regarding targeted ads and content, you can object at any time by configuring your settings regarding advertisement on your social media account (e.g., Facebook).
TRANSFERING YOUR PERSONAL DATA
We store your personal data in the European Economic Area (France and Ireland). There are no transfer of data outside of the European Union.
HOW WE KEEP YOUR PERSONAL DATA SECURE
We will take appropriate technical and organizational measures against unauthorized or unlawful processing of your personal data and against accidental loss or destruction of, or damage to, your personal data in accordance with our internal security procedures covering its storage, access and destruction.
YOUR RIGHTS REGARDING PERSONAL DATA
You have the right to access to your personal data, to request its correction, deletion or portability and to limit the processing. You also have the right to file a complaint with your national data protection authority. These rights may be exercised, with proof of identity, by simple written request to the person in charge of data protection (privacy@agorize.com).
LINKS
Our website contains links to other websites, including to partner companies. Those websites have their own privacy practices, for which we do not accept responsibility or liability. Please review those policies before submitting any personal data.
COOKIE POLICY
A cookie is a file that records information relating to your navigation on our website [https://openinnovation.orpea.com](date and time the pages were loaded; browser used and language; pages viewed, frequency and duration of visits to the site, number of visits, sources of the visit, location) and can facilitate your visits to the site.